To：Leaders of the Shenzhen Municipal Government and the Executive Office:

During the HoD Meeting, the delegates praised the preparations that Shenzhen had made for the Games and expressed their confidence in the city’s ability to host an even more spectacular Universiade. In addition, they presented opinions and suggestions about nine aspects of the preparations: the venues for the Opening and Closing Ceremonies, the Universiade Village, the other Universiade venues, food safety, tickets, visas, accreditation, logistics, and the technical handbooks. (In total, 36 questions were raised.)

In accordance with the instructions of the Executive Office’s leaders, we have consulted with the 11 relevant departments: the General Affairs Office, the Marketing Department, the Venue Management Department, the Sports Department, the Logistics Department, the Medical Center, the Transportation Center, the Volunteers Department, the Opening and Closing Ceremonies Department, the Universiade Village Administration Department, and the Accreditation, Arrival & Departure, and Information Department. We have organized the responses into three categories. 23 issues have been clearly addressed; 12 issues are being resolved; one issue must be reported to the leaders of the Executive Office to be resolved through coordination. The following are the issues and the responses.

I. Issues That Have Been Clearly Addressed

(i) Venues for the Opening and Closing Ceremonies

Several FISU Assessors and the Heads of Delegations from countries such as France and Germany thought that the Window of the World would not be big enough to accommodate all the athletes, officials and other participants who would attend the Closing Ceremony. FISU therefore expressed disappointment about the choice of the Window of the World as the venue for the Closing Ceremony, and hoped that the Chinese side could find a good solution. The Universiade is an international sporting event, rather than a national sporting event. The venues for the Opening and Closing Ceremonies therefore need to be approved not only by the government of the host country but also by FISU. After reporting on the situation to FISU President George E. Killian, the Assessors will have further discussions with the Organizing Committee about the venues for the Opening and Closing Ceremonies.

Response from the Opening and Closing Ceremonies Department:

The issue about the venue for the Opening Ceremony has been addressed. As for the preparations for the Closing Ceremony, we have submitted relevant documents on our work to the Executive Office. On May 23, leaders of the Executive Office visited Switzerland and had further negotiations with FISU about the venue for the Closing Ceremony.

(ii) Universiade Village

1. Dr. Lawrence Rink, Chair of the FISU Medical Committee, thought that the Medical Rooms should not be in the HoD Offices. Having them together would not be a good idea for work conditions or privacy.

Response from the Universiade Village Administration Department:

We should respond to this issue in order to show sincerity, but our priority must always be to use the athletes’ apartments to provide accommodations. We propose the following:

1. We can set aside 120 to 150 rooms that had previously been allocated for accommodations to provide one or two Medical Room(s) for each delegation with more than 100 persons.

2. For delegations with fewer than 100 persons: One or two of the rooms allocated for residential purposes will be transformed. The bunk bed (one elevated bed, and one bed on the floor) could be removed, and replaced with one massage bed. The rooms could be used to accommodate team doctors and provide medical services. This plan is compatible with Dr. Rink’s suggestions.

However, we must note the following: If the total number of persons to be accommodated during Games-time exceeds 14,000, we will have to give priority to satisfying the requirements for accommodations. We cannot rule out the possibility that the Medical Room and the HoD Office might have to be in the same room.

2. About the long distance between the Medical Center and the athletes’ apartments, as well as the limited floor space and equipment at the Medical Center:

Response from the Medical Center:

The Polyclinic is located in the International Zone of the Universiade Village, and the athletes’ apartments are in the Residential Zone. The shortest distance between the Polyclinic and the five apartment buildings is 150 meters, and the longest distance is 540 meters. In addition, the Polyclinic will have four ambulances to transfer patients. The main structure of the Polyclinic has three floors, and the total floor space is about 2,500 square meters, twice that of the Polyclinic for the 25th Universiade in Belgrade. The basic and free medical services available in the Polyclinic include: emergency; internal medicine; general surgery (including general surgery, orthopedics, and sports medicine); physical therapy services (including therapeutic massages and acupuncture); dentistry services, ear, nose, and throat treatment; eye services; dermatology; gynecology; infectious diseases (fevers and intestinal tract problems); medical imaging (CT, DR, B-US); laboratory services and a pharmacy. Dr. Rink made several inspections of the Polyclinic and expressed his approval of its floor space, clinical departments and equipment.